Explain the activities commonly performed during systems analysis

Initial Investigation

What will be an ideal response?

• Verify the nature of the problem and the needs of the users.
• Gather the information needed to evaluate the feasibility of the request.
Systems Survey
• Study and review the existing organizational structure to determine how it functions.
• Collect and review internal documents and reports to determine design, content, use, frequency of preparation, etc.
• Develop and use questionnaire forms to determine processing frequencies, input/output volumes, and other information.
• Conduct personal interviews to confirm and expand upon data gathered from the questionnaire.
• Develop flowcharts, models, and diagrams to document the existing system.
• Study external data sources, including companies who develop or who similar systems, consultants specializing in such systems, customers, industry trade associations, and government agencies.
• Observe activities to determine how the system actually works, rather than what people or the documentation say should be done.
Feasibility Study
• Conduct a study to determine whether to continue with the project.
Information Needs and System Requirements
• Define and document the information needs of the users.
• Define and document the requirements of the new system.
Systems Analysis Report
• Summarize and document analysis activity findings.