What are form letters? What are the advantages of using them?

What will be an ideal response?

Form letters are letters in which the same message is sent to many addressees. There are
various advantages of using form letters.
• Using form letters saves time in planning, dictating, and transcribing.
• Company representatives can respond more quickly to routine writing situations, and thus
the receiver gets an answer sooner.
• The content quality will be better. Much time and thought can go into writing form letters.
• Fewer errors will result because the spelling, punctuation, and grammar have to be approved
only once.
• Form letters and paragraphs do not have to be retyped. They are simply selected and
printed.