Identify and discuss best practices for explaining and justifying a routine request

What will be an ideal response?

After you've stated your request up front in the opening of your message, use the body of the message to explain your request. Make the explanation a smooth and logical outgrowth of your opening remarks. If complying with the request could benefit the reader, be sure to mention that. If you have multiple requests or questions, ask the most important questions first and deal with only one topic per question. If you have an unusual or complex request, break it down into specific, individual questions so that the reader can address each one separately. This consideration not only shows respect for your audience's time, but also gets you a more accurate answer in less time.